Registration
Welcome to Band and Color Guard Registration!
STEP 1 (New Students ONLY): Register with CHARMS
New students can register by clicking the button above:
Please be certain to register your student as their CURRENT school grade, not their INCOMING grade (despite the instructions from CHARMS). Students will be "Graduated" to their incoming grade once the CHARMS system is rolled over to the new school year in May.
Please include a phone number and email address where the parents can be reached.
Please be sure to enter your student's Conroe ISD number correctly, as this will be your password for Step 2.
Once registration in Band/Color Guard is confirmed by the Directors, all families who have completed Self Registration as described above will be contacted with permission to login to CHARMS (Step 2, below).
MANDATORY: CHARMS is the district provided student management system and registration is required to ensure proper communication re: band placement, band events, volunteerism, finances and more.
STEP 2: Update Your CHARMS Account Information
For more information on how to navigate the log-in page, please see this Help Article.
School Code is GOHSBand
Your PASSWORD is unique to the student, not to the person logging in; the student and family members must all know and use the SAME password to enter CHARMS successfully.
NEW STUDENTS ONLY can use their Student ID (entered during Step 1) as the password, you will be promted for change the password to one for use by all family members upon login.
RETURNING STUDENTS ONLY can reset a forgotten password by emailing charms@grandoaksband.org and requesting a password reset link. See the FAQs re: CHARMS for more information on setting and resetting CHARMS passwords.
Update all Student and Parent contact information, feel free to add instrument information, sizing information, a student picture, etc.
MANDATORY: CHARMS is the district provided student management system and registration is required to ensure proper communication re: band placement, band events, volunteerism, finances and more.
STEP 3: Make a Fairshare Payment
Click the Button Above For Information on Fairshare Fees, Due Dates and Payment Options
MANDATORY: As mentioned above, all students will be required to pay a minimum Fairshare Down Payment by May 31st 2024 in order to secure their overlay/competition uniform, their Color Guard performance uniform and/or their New Student Gear Bundles. Please visit THIS PAGE for more information.
Students who do not make this payment on time risk forfeiting their spot on the marching field as they will not have the full required uniform. All students must make this payment regardless of Fairshare waivers made in past years.
STEP 4: Order Any Additional Marching Gear
New BAND students will receive a New Student Bundle as a part of their Fairshare Down Payment including the following items:
"SHOES" - Marching Shoes - 1 pair
"BLUES" - Blue Band Shirt - 2
Gloves - 2 pairs (Percussion members don't need gloves and will get 3 Blues instead)
Want an extra set of gloves or shirt? Did your feet grow a size over the summer? Both New and Returning BAND students can order additional desired gear via our Webstore (only available now through May 20th). All pre-season sales via this site will close on May 15th to ensure order delivery in time for our July Band Camp delivery dates.
Color Guard members will need to order either the required Returning Student Uniform Package or the New Student Uniform Package, in addition to ordering a flag bag, performance shoes and gloves. All will be available for purchase HERE.
STEP 5: Purchase Additional REQUIRED Items Needed Before our First Game (BAND, Color Guard, confirm additional items needed with Director)
BAND REQUIRED
Black Calf Length Socks - Suggested 2-3 pairs
Black compression shorts to wear at game day practice and under Bibbers (overall pants, school provided) - Suggested 2-3 pairs
Large insulate water bottle for practices and games
Hair ties, bobby pins and hairspray for students with longer hair (males and females) - THIS WILL BE REQUIRED FOR COMPETITIONS
Concert Season Uniform - CLICK HERE for ordering information.
STEP 6: Complete All Required Forms - ALL FORMS ARE NOW ONLINE!!!
MANDATORY: All Students and Parents must sign the UIL 8 Hour Rule acknowledgement and the Student Expectation form located in the Documents section of your student's CHARMS account. Use the buttons below to access login pages, handbooks or instructions for how to complete that step. In addition, you must complete a Field Trip/Medication Form, not available on CHARMS, see instructions below.
Read all required forms linked below.
Login to CHARMS
Create a CHARMS e-signature for both the Student and the Parent using the instructions provided by the button below
Click "Forms Collected"
Scroll to "Forms Not Turned In"
Click on each form listed and use your e-signature to sign it (UIL 8 Hour Rule and Student Expectation forms)
Alternately, you can print, sign, take a picture of (in case the signed copies gets lost) and email them to Erin Osbourne, Registration Coordinator, at charms@grandoaksband.org.
NOTE: The 2024-2025 Field Trip/Medication Form cannot be completed via CHARMS. Please print, sign and send via Email to our Registration Coordinator via the instructions in #7, above.
STEP 7: Upload Physical and Complete District Forms via Rank One Sport
MANDATORY: All participants must complete the UIL required pre-participation physical for each school year. You must also complete all online paperwork through Rank One (opens 4/1/24). This is a CISD process and separate from any forms you complete in Charms. Your student will not be allowed to march in July until this process is complete.
Visit the GOHS Sports Medicine page for information about the process required for the 2024-2025 school year. Physical forms are available for download on that site or the buttons below if you want to have your student's physical done with a private physician. Physicals are also offered by Houston Methodist for $25 (payable via School Cash Online) and will take place on 4/4/24 at GOHS and 4/9/24 at York. You must bring a copy of the Physical Consent form to have your student's physical done at school, click the button below to download and print a copy.
EMAIL A COPY OF YOUR COMPLETED PHYSICAL FORM TO TODD MATZ (TMATZ@CONROEISD.NET) ASAP TO ENSURE THAT IT GETS PLACED INTO THE RANK ONE SYSTEM. YOU WILL BE ABLE TO VERIFY RECEIPT WITHIN A FEW DAYS BY CHECKING RANK ONE TO SEE IF THE PHYSICAL IS MARKED AS COMPLETE. TAKE A PHOTO OF ANY PHYSICAL COPY YOU MAY HAVE AS THEY CAN GET LOST! PLEASE DO NOT EMAIL THEM TO THE DIRECTORS OR HAND THEM TO THE DIRECTORS.
STEP 8: Download the Required Communication App (We will continue using SY in the 2024-2025 School Year)
MANDATORY: This app is how the Directors will communicate with both Students and Parents. Want to know about last minute date changes? What time the bus will be at the school? Competition updates? This is the place.
Download the App from your phone's App Store. You will need the Team codes to join.
You can find the codes that will allow you to join the Band Student, Band Parent and Guard Student/Parent SportsYou "Teams" in CHARMS under Handouts and Files, look for the PDF file entitled "SportsYouCodes2023" If you cannot get into CHARMS, please request assistance with gaining access by contacting charms@grandoaksband.org.
STEP 9: Purchase a Meal Plan
Due Date: August 14, 2024
The Marching Season Meal Plan is an option for students who wish to receive a hot meal in advance of each game from one of our partnering restaurants (Chick-fil-A, Jason's Deli, and Raising Cane's in 2024). There is a fixed cost per student due in advance of the first game. The deadline for submission of meal plan requests is Wednesday, August 14th. The cost for the 2024 Marching Season meal plan will be $125, covering every game and every marching contest.
Meal Plan participation is voluntary and is NOT included in the Fairshare payment. All students must complete the meal plan order form and indicate if they will or will not participate in the Meal Plan. If you have multiple students in Band and/or Color Guard, complete one form per student. Students who do not enroll in the Meal Plan will need to provide their own food before every football game and for marching competitions.
Complete the Meal Plan order form: https://forms.gle/CkZGuPjZz9Xw1pR7
Submit payment via one of the following methods:
Check payable to GOHSBBA, with your child's name on the memo line, dropped in the safe in the Band Hall
Zelle to finance@grandoaksband.org with your child's name/Meal Plan in the memo line
Via Quickbooks Online at this link (a ~3% credit card processing fee will be added) - use your child's name in the Name section when paying, not yours.
If you do not follow the instructions above re: student names, we may not be able apply your payment to your child's account.
If you have any questions, please email hospitality@grandoaksband.org.
STEP 10: Follow us! Be sure to join the Private Band Group on Facebook!
Follow us on social media, join our Shutterfly photo sharing album, and subscribe to our YouTube channel