CHARMS
CHARMS/CutTime Migration
Exciting news - our Band/Guard is moving over to CutTime, the new District mandated student record keeping system! Welcome to modern simplicity in managing your student’s participation and growth as an artist. We will be providing you with log in instructions in the coming weeks.
- Stay informed without login hassles
- Get reminded without inbox clutter
- Sign up for volunteer jobs and see who else is lending a hand
- Expand your giving circle with a personalized touch
How Do I Register for CutTime Access?
Over the coming weeks, Boosters will be sending out welcome texts/emails direclty from CutTime to the cell numbers or emails we have on record. These links will take you directly to your/your student's CutTime page. That page will have links to access personal student information such as documents collected, Fairshare/Meal Plan/Winter Guard fee payments due and made, announcements from the Directors and Program, a calendar and more. See screenshots below:
How to Save CutTime link to my phone Home Screen?
When you first login to CutTime using the texted/emailed link, it will provide you with instructions on how to save your/your student's screen on your phone. Here are simple instructions for Android and iPhone:
Android
To save a link to your home screen on an Android device using Chrome, you can do the following:
Open Chrome
Go to the website or web page you want to save
Tap the menu icon, which looks like three dots in the upper right-hand corner
Tap Add to home screen
Name the website shortcut
Chrome will add the shortcut to your home screen
iPhone
To save a link to your iPhone's home screen, you can use the Safari app to create a bookmark:
Open Safari
Go to the website you want to save
Tap the Share button, which looks like a square with an arrow pointing up
Scroll down and tap Add to Home Screen
Name your link button
Tap Add in the upper right hand corner
Find your link button on your Home screen
What is CHARMS? (THIS INFORMATION WILL BE PHASED OUT BY EARLY AUGUST)
CHARMS is a district provided student management system that enables the Directors and Boosters to communicate with students and their families. CHARMS is your "one stop shopping" location for receiving event calendars, tracking finances, seeing your student's fundraising activites, following their progression towards lettering in Band, seeing if their uniform has been turned in at the end of the year, etcetera.
What information do I need to include in my/my student's CHARMS account?
At the minimum, we need the following information updated YEARLY in CHARMS:
Student Name
Student Email
Student Cell
Parent/Guardian Name
Parent/Guardian Email
Parent/Guardian Cell
In addition, we invite you to update all accessible fields in your student's CHARMS account, including, but not limited to:
Instruments played
Shirt/Shoe sizes
Photo
Parent volunteer interests
Personal instruments owned including serial number (in case instrument are lost in the band hall)
How do First Year Students get registered in CHARMS?
Register via the button above (no longer active).
Please be certain to register you student as their CURRENT school grade, not their INCOMING grade (despite the instructions from CHARMS). Students will be "Graduated" to their incoming grande once the CHARMS system is rolled over to the new school year in May.
Please include a phone number and email address where the parents can be reached.
Please be sure to enter your student's Conroe ISD number correctly, as this will be your password for Step 2.
Once registration in Band/Color Guard is confirmed by the Directors, all families who have completed Self Registration as described above will be contacted with permission to login to CHARMS (see below).
How do I login to CHARMS?
Login using the button above. For more information on how to navigate the log-in page, please see this Help Article.
The requested School Code is GOHSBand
Your PASSWORD is unique to the student, not to the person logging in; the student and family members must all know and use the SAME password to enter CHARMS successfully.
NEW STUDENTS ONLY can use their Student ID (entered during Step 1)
RETURNING STUDENTS ONLY can reset a forgotten password by emailing info@grandoaksband.org or finance@grandoaksband.org and requesting a password reset link. See HERE for more information on setting and resetting CHARMS passwords.
Can each member of the family have their own CHARMS password?
No. A CHARMS password it unique to the student (i.e. CHARMS uses the password to differntiate between the ~250-270 students in the Band and Color Guard). All members of the family must know and use the same password to access their student's information. If one member of the family changes the password, all members of the family MUST USE THE NEW PASSWORD.
Why won't CHARMS accept my password?
CHARMS requires that the password be 8 alphanumerica characters long, include at least one CAP letter and NOT include any special characters (?!/*, etcetera).
If your password is rejected, it is because a) it doesn’t follow the rules or b) someone else is using it for their student.
What do I do if I forget my CHARMS password?
There are two ways to reset your CHARMS password, Self Reset and Booster Reset.
Self Reset
If you have entered an incorrect password, CHARMS will take you to an forgotten password screen (see below). In order to use the Self Reset/Forgotten Password screen, you must enter the following information:
the STUDENT NAME exactly as it is listed in Charms
the STUDENT EMAIL
the STUDENT PHONE NUMBER
Self Reset WILL NOT WORK if you enter any of this information incorrectly
The Self Reset link will go to the STUDENT'S email and phone, not to the parent email or phone on file.
Booster Reset
If the above method doest not work, please send an email to the Booster President at info@grandoaksband.org or the Booster Treasurer at finance@grandoaksband.org requesting a password reset link. Be sure to check your email as these links are only good for 24 hours once created.
How do I make a Miscellaneous Payment via CHARMS?
We have done away with Miscellaneous Payments via CHARMS/PayPal. Please visit our Pay My Fairshare for payment links and instructions.