CutTime

CHARMS/CutTime Migration


Exciting news - our Band/Guard is moving over to CutTime, the new District mandated student record keeping system! Welcome to modern simplicity in managing your student’s participation and growth as an artist.  We will be providing you with log in instructions in the coming weeks.



Please take 5 minutes to watch this awesome introduction video and see what’s in store for you. 

How Do I Register for CutTime Access?

Over the coming weeks, Boosters will be sending out welcome texts/emails direclty from CutTime to the cell numbers or emails we have on record.  These links will take you directly to your/your student's CutTime page.  That page will have links to access personal student information such as documents collected, Fairshare/Meal Plan/Winter Guard fee payments due and made, announcements from the Directors and Program, a calendar and more.  See screenshots below:

How to Save CutTime link to my phone Home Screen?

When you first login to CutTime using the texted/emailed link, it will provide you with instructions on how to save your/your student's screen on your phone.  Here are simple instructions for Android and iPhone:

Android

To save a link to your home screen on an Android device using Chrome, you can do the following:


iPhone

To save a link to your iPhone's home screen, you can use the Safari app to create a bookmark:


How Do I Subscribe to the Band/Guard Calendar

Please visit this page for calendar subscription instructions.

What is CHARMS? (THIS INFORMATION WILL BE PHASED OUT BY EARLY AUGUST)

CHARMS is a district provided student management system that enables the Directors and Boosters to communicate with students and their families.  CHARMS is your "one stop shopping" location for receiving event calendars, tracking finances, seeing your student's fundraising activites, following their progression towards lettering in Band, seeing if their uniform has been turned in at the end of the year, etcetera.

What information do I need to include in my/my student's CHARMS account?

At the minimum, we need the following information updated YEARLY in CHARMS:

In addition, we invite you to update all accessible fields in your student's CHARMS account, including, but not limited to:

How do First Year Students get registered in CHARMS?

How do I login to CHARMS?

Can each member of the family have their own CHARMS password?

No.  A CHARMS password it unique to the student (i.e. CHARMS uses the password to differntiate between the ~250-270 students in the Band and Color Guard).  All members of the family must know and use the same password to access their student's information.  If one member of the family changes the password, all members of the family MUST USE THE NEW PASSWORD.

Why won't CHARMS accept my password?

CHARMS requires that the password be 8 alphanumerica characters long, include at least one CAP letter and NOT include any special characters (?!/*, etcetera).  


If your password is rejected, it is because a) it doesn’t follow the rules or b) someone else is using it for their student.

What do I do if I forget my CHARMS password?

There are two ways to reset your CHARMS password, Self Reset and Booster Reset.

Self Reset

If you have entered an incorrect password, CHARMS will take you to an forgotten password screen (see below).  In order to use the Self Reset/Forgotten Password screen, you must enter the following information:

Booster Reset

If the above method doest not work, please send an email to the Booster President at info@grandoaksband.org or the Booster Treasurer at finance@grandoaksband.org requesting a password reset link.  Be sure to check your email as these links are only good for 24 hours once created.

How do I make  a Miscellaneous Payment via CHARMS?

We have done away with Miscellaneous Payments via CHARMS/PayPal.  Please visit our Pay My Fairshare for payment links and instructions.